Introduction
Void/Manual (VM) batches are payroll batches that automatically populate any time that a Void or a Manual Check is initiated within Empeon Workforce. When a VM is generated, it is always associated with the next scheduled payroll batch and must be processed along with the regular batch for any voids and/or manual checks to be completed.
If there are multiple voids and/or manual checks that need to be processed, it is important to handle them first before processing the VM batch.
When the VM batch has been populated and it is ready for processing, navigate to the Actions tab and stay within the Payroll section.
Processing VM batches
The order in which the payroll batch and VM batch are handled does not matter; however, both must be verified and closed in order to submit both payrolls for processing.
When reviewing a VM batch, only the employees with manual checks and/or voided checks will be displayed. Other employees cannot be manually added to the VM batch for the purpose of creating a manual check or initiating a void within the Pay Entry screen; these actions must be performed through the Employee Profile.
For manual checks included within the VM batch, amounts and allocations can be entered if needed.
This differs from a void and reissue scenario, where the amounts for both the original and reissued checks are greyed out and cannot be adjusted. There is however the ability to add an additional check if necessary.
In this scenario, Susan Doe is receiving a manual check (Check 1) for a Holiday bonus while also having her previous paycheck be voided (Check 2) and reissued (Check 3).
If for whatever reason a manual check or void needs to be deleted, simply delete the check using the three-dot menu next to the check.
Once all items within the VM batch have been reviewed, proceed through the payroll steps in order to verify and close.
Once all batches have been verified and close, the "Submit Payroll" screen will appear with a right-hand column displaying all completed batches. Simply click "Submit Payroll" to finalize all batches.